What is a self-billing invoice?

A self-billing invoice is an outgoing invoice that your customer creates on your behalf, for themselves. Instead of you sending an invoice, your customer generates it in your name and can pay it much quicker, as they don’t need to wait for you to create an invoice for them. It’s often called reverse billing as well. Self-bills represent revenue you’ve earned so they differ from expenses.
 

Important: The supplier and customer must agree in writing in advance that the customer will create the invoices.
 

Examples: 

• Freelancer: You complete work as a freelancer and get paid by the company. Rather than you invoicing the company each time, they generate the invoice in your name based on the hours or deliverables logged. They know exactly what was completed and at what rate, so it's more efficient for them to bill on your behalf.
• You have solar panels on your roof and supply electricity to an energy company. Rather than you invoicing them each month, the energy company creates the invoice themselves. They know exactly how much electricity was delivered and don't need to wait for you to create an invoice.
   

How does it work in Teamleader Focus?

Customers are required to receive self-bills via Peppol. When a self-bill arrives it is not processed directly inside Teamleader Focus as this would pose an issue with the automatic numbering of your invoices.

Instead, Teamleader Focus automatically forwards it to you by email. If you're already registered on Peppol for receiving e-invoices in Teamleader Focus then this will happen automatically, you don't need to configure anything.

The email you’ll receive has the subject ‘You received a self-bill via Peppol’ and is sent to the first admin user who has access to invoices and contains:

• The invoice as a UBL file (always included)
• A PDF of the invoice (included if available)
   

What's not supported?

The following are currently outside the scope of this feature:

• Sending self-billing invoices via Peppol
• Viewing self-bills directly in the Teamleader Focus interface
• Changing the email recipient to someone other than the first admin