Give your email an extra touch with a signature.
Keep in mind that this is a general signature for your whole company. So do not include any personal information such as your name and personal telephone number because all emails of your company will include this signature, those of your employees too. Only keep to the information that should be mentioned at the bottom of every single email.
💡 Want to personalize your emails with a name or other contact or personal details?
The email signature doesn't support personal variables such as name, surname or email address of the employee. However, you can personalise the content of your emails using email template variables - the available variables depend on the module you're working in (quotations, invoices, meetings, or regular mails) which you can find in the settings of the corresponding module. Or simply type the information manually for one-off emails.
➡️ Learn how to set up email templates with variables here.
⚠️ Tip: avoid adding the same information in both your signature and your email template - this will cause it to appear twice in your email.
Do you prefer to watch our instructive video first? You can do so right here:
Follow these steps to set your signature for outgoing emails:
- Navigate to “Settings” and choose “Email”
- Go to “Signatures for outgoing email” and click on the pencil next to your company.
- Choose “HTML email” in the dropdown menu
- Make a signature as shown below
- Type “#TEAMLEADER_CONTENT” where the actual content of your email is to go. Usually this will be immediately above the signature, as is also the case in the image above.
If you want to upload a picture with the full signature or a logo, you need to follow these steps:
- Click on the image icon on the bar just above the big blank space
- Go to the tab called "Upload"
- Adjust the size of the image and whenever ready, click on OK
Note: We advise you to already change the size of the image to the correct size before uploading it, especially if you're using Outlook Desktop, to make sure the image will always be shown in the correct size.
6. Click on “Save” to save the email signature