When creating a meeting, you have several options to choose from:

Location of a company/contact

  • Choose the location of a company or a contact. Note that you'll still need to add external contacts separately, but you'll see the related contacts to a company as a suggestion while doing so.
  • If you've enabled the slider in Settings > Calendar > Preferences > Show distances to meetingsTeamleader Focus will block the estimated travel time in your agenda based on your set departure address. When you choose to invoice your meeting, a standard cost per kilometer will be calculated as a separate position on your invoice. You can change the standard price by navigating to Settings > Time Tracking > Preferences > Change cost per kilometer.

Note: The cost per kilometer is only calculated when a special feature is activated in your account. One email to our support team is enough to make this option also available for your account.

Location for a single use

  • You need to fill in an address specific to this meeting.
  • The distance and cost per kilometer is also calculated with this option in case the feature mentioned above is activated.

Virtual meeting

  • You do not need to fill in an address, the meeting will be held virtually, which means via phone, Skype, etc.
  • Note that if you select an online meeting room, the ‘Location’ of your meeting will be ‘Virtual meeting’ by default. If you do want to add a physical location, please remove the online meeting room first.

Common locations

  • These are default locations for meetings with customers.
  • You can specify those under Settings > Locations.

You also have the option to book your meeting rooms in Teamleader Focus via Google Resources. Check out our article for more information.